#THE SHIFT EXCHANGE HOW TO#
This is where the beauty of a proper shift swap policy comes into play.īefore going any further, you’ll want to know the advantages of a shift swap and how to execute the perfect shift swapping policy. Now you’re left with frantically calling your other employees to find a backup, but nobody can take the shift–now what? Are you going to force someone from your staff to show up? That’s most likely just going to leave you with burnt-out employees, low employee morale, and in turn, an unproductive business and unhappy clientele.
Whether they’re warning you a day or just an hour before their shift, the timing is never good. If in doubt, inform yourself about your company's policies.As a business owner or shift manager, there are few things worse than getting that dreaded call from an employee letting you know they won’t be showing up for work and want to do a shift swap. Some companies don't accept request letters through normal mail. If you are writing a letter, send it through certified mail. Third-party validation makes it less likely that your company will accuse you of trying to take advantage of them. Whether you have a medical, family, or personal problem, annex any supporting documents to make your case. Offer alternatives and assure them the work is still going to get done on time. Make it seem like you have your company's interests at heart. When writing your request, don't make it one-sided. It makes it seem you're doing something wrong.īe assertive when writing your request, but not arrogant. Writing to them in a friendly way can make the difference between having your request accepted or ignored.Īpologizing puts you in a position of submission and weakens your case. They have the upper hand and unless you have a union contract they are not forced to accept your schedule change. It's tempting to criticize your company or threaten to leave if they don't accept your request.
You can even refer to official company policy when making your request.ĭon't criticize or threaten your employer The more information you have, the easier it gets to write your message. Research your company's policies beforehandīefore you send a request, research what's your company's policy for schedule changes.Ĭheck for official rules or ask your colleagues.
Managers and HR departments have a lot of work to do and will hold it against you for wasting their time with fluff. Keep your message short and to the point. Keep your message short and simpleĭon't write a long letter or email. I've been an employee for with good reviews, as my manager can attest. I hope we can work together to make sure work quality and output will not be impacted by this request. I've added my mother's certificate as well as a dependent certificate from social security. As my mother passed away, I'm now responsible for taking care of my father until my sister moves from California. I would like to request a change to my schedule from to for the next 3 months. List any awards or good performance reviews you got while working there.Mention how long you've been working for the company.Include any support documents and annex them to the email.The reason you're asking for the change.Mention previous schedule and your new schedule.Mention your name, job title, and your team or department.Create an email title that clearly states your intent.Address your email to the right person or department.Request a change to your work schedule by email:
You can be assured the work will still get done with complete dedication on my part. Over the last I have worked for and have always done my work to the best of my abilities, often getting raises and good performance reviews from my manager. I have annexed a copy of my children's school schedule and a copy of their school application form. I need to be home to dress them and take them to school as I am a single mother. I have twins who will start school at a schedule that is incompatible with my current work schedule. Dear, I am writing this letter to ask you for a change to my shift schedule from to.
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